How Executive Function Coaching Works at Engaging Minds

At Engaging Minds, we know that every student’s path to success looks different. Our process is designed to understand your child as a whole learner and to create a personalized coaching plan that builds confidence, independence, and the executive function skills they need to thrive.

  1. Contact Us: Reach out by phone or through our website to schedule a complimentary initial consultation. From the very first call, we aim to make the process supportive, clear, and personalized to your family’s needs.
  2. Initial Consultation: During this complimentary, in-depth conversation, we’ll:
    • Learn about your child’s needs, challenges, and goals.
    • Share Engaging Minds’ approach, philosophy, and methodology.
    • Answer all your questions so you can get a clear sense of whether executive function coaching is the right fit. This conversation sets the foundation for the partnership ahead.
  3. Self-Assessment: After the consultation, you’ll receive access to our secure online portal where you and your child will complete a guided self-assessment. This gives us valuable insights into your child’s strengths, areas for growth, and learning preferences.
  4. Intake Meeting (via Zoom): This student-focused meeting is where we begin building a strong, trusting relationship. We:
    • Get to know your child’s personality, motivations, and learning style.
    • Begin to uncover what inspires them—and what may be holding them back. Combined with the self-assessment, this helps us determine the best possible coach match.
  5. Collecting Educational Assessments: If available, we encourage you to share any prior testing, teacher reports, or school assessments. These additional insights allow us to form a deeper understanding of how your child learns and where they need the most support.
  6. Coach Matching: Our team carefully matches your child with a highly qualified coach who is best suited to their personality, goals, and needs. We know the coach-student relationship is central to success, and we take time to ensure the right fit.
  7. Internal Learning Profile: Drawing on all the information collected—consultations, self-assessment, educational reports, and intake meeting—we develop an internal learning profile for your child. This profile guides our approach and ensures every coaching session is purposeful and targeted.
  8. Personalized Coaching Plan: Your child’s coach will design a customized plan that outlines specific goals, strategies, and executive function skills to strengthen—such as planning, organization, task initiation, self-monitoring, and time management.
  9. Paperwork & Enrollment: Through the secure portal, you’ll review and sign our policies, select a coaching plan (weekly or twice-weekly sessions), and set up payment.
  10. Begin Coaching Sessions: Your child will begin one-on-one, online coaching sessions with their matched coach. Each session builds step by step toward greater confidence, independence, and success—both in school and beyond. Sessions include:
    • Practical strategies tailored to your child’s real-life assignments and routines.
    • Consistent reflection and skill-building to make progress stick.
    • EMChat™ session notes are delivered to you within 24 hours, so you stay connected to the work being done.

Ongoing Support & Collaboration:

We view coaching as a collaborative journey. Coaches communicate with parents, share progress, and adjust strategies as your child’s needs evolve. Our ultimate goal is for your child to internalize these skills and feel empowered to use them independently.